ASSISTANT TO THE OPERATIONS DIRECTOR

The Assistant to the Operations Director will play a crucial role in providing administrative and operational support. This position involves a wide range of responsibilities to ensure the smooth and efficient functioning of the operations department. Working in a fast-paced environment the selected candidate will be the initial point of contact providing executive support to the Operations Director.

Key Responsibilities:

Administrative Support

• Manage the Operations Director’s calendar, schedule meetings, and handle appointment coordination.
• Prepare and organize documents, reports, and presentations as requested.
• Maintain accurate records and files related to operations.

Communication and Coordination

• Act as a liaison between the Operations Director and other team members, departments, and external stakeholders.
• Handle incoming and outgoing communications, including emails and phone calls.
• Assist in coordinating team meetings and maintaining communication channels.

Project Support

• Assist in project management by tracking project timelines and milestones.
• Prepare project status reports and update project documentation.
• Help in the coordination of resources, tasks, and deliverables.

Data Management

• Maintain databases and spreadsheets related to operations, ensuring data accuracy.
• Generate regular reports and provide data analysis to support decision-making.

Travel and Event Planning

• Arrange travel itineraries and accommodations for the Operations Director.
• Assist in planning and organizing departmental events and conferences.

Financial Support

• Assist in budget tracking and expense management.
• Process invoices and expense reports as needed.

Problem Solving:

• Identify and resolve operational and administrative issues as they arise.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, or a related field is preferred.
• Proven experience in an administrative or assistant role, preferably in an operations setting.
• Strong organizational, communication, and multitasking skills.
• Proficiency in office software and tools (e.g., Microsoft Office Suite).
• Attention to detail and the ability to maintain confidentiality.
• Excellent interpersonal skills and a professional demeanor.
• Problem-solving and decision-making abilities.

 Reporting Structure

• The Assistant to the Operations Director reports directly to the Operations Director.

Work Environment

• This position typically works in an office setting, but occasional off-site and remote work may be required.

Only shortlisted applicants will be contacted.

Click here for more open positions. At Burmarrad Group, we know your success is our success. Training will be provided for you to have the best chance of success in the above-mentioned role. If you are motivated and dependable with a proven track record of success, then we can put your career on the map.

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